Projects

Vixen MEP contractors’ systems provide full project accounting for maintenance contractors that also carry out major construction and installation projects. A full MEP estimating system caters for competitive tendering from prospecting and incoming enquiry, with ongoing variations & re-workings.

The system provides the basis for project lifetime cost comparisons and procurement, managing income & expenditure (day-by-day and month-by month) to identify over-spend. It also manages variations - approved or otherwise - as well as closing the cost/estimate reconciliation circle for future estimating.

 

Feature Wheel

  • Estimating
    • Manages project from prospect to end result.
    • Full contacts database.
    • Detailed 'marketing' or 'success' analysis.
    • Instant reports on estimates/decisions due.
    • Price-file database continually updated.
    • Pre-configured kits.
    • Sophisticated estimate modelling.
    • Full BoQ & SoR working.
    • Full range of reports.
  • Committed costing
    • Tracks committed costs.
    • Re-prices outstanding value as price information received.
    • Accrues provision for outstanding orders on finalised jobs.
    • Matches estimate to ordered, to identify variations.
    • Manages un-invoiced deliveries, un-credited returns etc.
  • Actual costing
    • Monitors up-to-the-minute costs.
    • Compares to estimate & variations.
    • Reconciles % spend, % complete & earnings/income.
    • Analyses into user-defined cost heads & main headings.
  • Interim valuations
    • View job value by spend plus expected mark-up
    • View job by % complete by sections.
    • Reconciles against project payment milestones.
    • Controls retention, MCD and partial practical completion.
    • Manage variations (approved & unapproved).
    • Including formal variations via estimating.
    • Reconcile job/project value against income valuation.
  • Sub-contract valuations
    • Show full cumulative sub-contractor application value.
    • Actual or committed cost.
    • Manage certification/approval and payment process.
    • Control CIS deductions/online-returns.
    • Handles retention, MCD and partial practical completion.
    • Diarises retention release dates.
    • Reconciles outstanding sub-contractor retentions.
  • WIP & accruals
    • Turnover & profit-taking business rules.
    • variable by division/work-type.
    • Job-specific profit-margin modified by various criteria.
    • Profit-taking rules controlled by job value and % complete.
    • Maximum profit-take before final.
    • Ensures prudence in turnover valuation.